Microsoft Exchange has long been the
email
server software of choice for enterprises. It requires not just the
expense of
hardware and software, but also expertise and the time to manage it. But
with
cloud-based Office 365, Exchange and related applications are available
to
anyone, even small companies, without having to dedicate a lot of
resources. Rather than Exchange residing on a server at your premises,
Microsoft hosts the
Exchange server for you, starting at $4/month, and all you'll have to do is setup your accounts and let Microsoft do the rest.
In this tutorial, I'll take you through everything you need to do to create user accounts in Office 365 using your
administrator account in the Admin Center, and then get your team started using hosted Exchange for their own communications.
Accessing the Admin Center
Using your
administrator credentials, log into Office 365 at https://portal.microsoftonline.com. You’ll
then be presented with the Admin dashboard. You can use any browser,
but unsurprisingly, Internet Explorer works best here. Office 365 administration dashboard
Checking Your Domain Name
Before creating users, you want to check the domain name
that’s listed for you. So click Users
and Groups on the left.
When you first sign up for service, you get assigned a
domain name like yourcompany.onmicrosoft.com.
You can use this if you want, but you might prefer a custom, individual name,
like yourcompany.com. There are two
ways you can do that:
If you already registered a domain name, click Add a domain. You’ll need the login
credentials to manage the account at the registrar, because you will have to
update the name servers to point to the Office 365 portal.
You can register a new domain name on the spot
by clicking Buy a domain.
You can have one or multiple domains in your account, and can use custom domain names, tooYou can have multiple domains in your account, and create
users for any of them. If there is a domain you aren’t currently using but
might in the future, click its status and mark it as inactive. Or if you decide
that you no longer want to use it, select it and click Remove. You must have at least one domain in the list, and active.
Viewing and Filtering Current Users
To add and administer users, click Users and Groups, on the left. The first time you log in, there
will be one user: the administrator. Notice the four buttons above the user
list. The first one lets you add one user at a time, and the second lets you
add multiple users by uploading a list of them. You can create one user at a time, or upload a list of multiple users to create at onceThere are two ways of filtering users: at the top of the
screen, you can see active and deleted users, or click the Filter icon for more categories. The Users and Groups screen has several categories to filter by
Creating One User at a Time
First, let’s create just one user. Click the Plus icon (see above), then enter the
user’s basic info on the Details
screen. If you want, click Additional
Details at the bottom to enter info like department, phone numbers and
more.
Note the drop-down list for the user name. If you have
multiple domain names configured for your account, you can click the drop-down
and choose one. This is how you create users for multiple domain names. (Note:
you can assign the same user name to multiple domain names.) The first screen of the user creation process is where you assign email addressesWhen finished, click Next.
On the next screen that appears, decide whether the user
will have any admin privileges, and select their country. Users can have administration privileges, if you wantWhen finished, click Next.
On the third screen, select which services the user will
have access to. Maybe some users need access to Lync or SharePoint, but others
don’t. You can also buy more user licenses from this screen. In addition to email, users can have access to other services, such as SharePoint and LyncWhen finished, click Next.
On the following screen, choose whether to send login and temporary
password information by email. This could be emailed to the users at
alternate addresses, and also to you, as the administrator. Note the warning
that passwords are sent via clear text. The system can send you an email with the user name and password of the account you just createdMake your choices, then click Next. The final screen will display the temporary password. Whether or not you choose to get an email with user information, the last screen will display itAt this point, you can click the link to Create another user, or click Finish to return to the list of users.
The list will show the user(s) you just created. After you create a user, the new user will show up in the list
Creating Users in Bulk
If you need to create more than a couple of users, it’s
faster to create user information in Excel and save the file as CSV
(Comma-Separated Values), which is a text file.
In the Users and Groups screen, click the Bulk Add icon to add multiple users
(see screen capture, above). From the screen that appears (see below), you can
download a blank CSV file to use, or a sample file, if you want a more clear
idea of what it should consist of. After filling in the form, it should look
something like this: A CSV file to create users in bulk has 15 columns, the first 6 of which you see hereNote: make sure to save the file in CSV format. If you’re
using one of the two files that you downloaded from this page, Excel will open
it in CSV format and save it that way, too. If you have the file in XLXS
format, do a Save As, and choose CSV as the file type. Make sure to save the list of users in CSV (text) format, not XLSX (native Excel) formatIn either case, you can save it with any file name you want.
Click Browse, find your CSV file, then double-click it.
Click Next to upload the file. The screen where you upload bulk users has templates to make it easier to enter the dataThe next screen will tell you if the data passed
verification. If there were errors (e.g. using a domain name you don’t have,
spaces in email addresses), it will tell you. After you upload the CSV file, Office 365 will report whether there were any errorsWhen you click Next,
you’ll have a choice of whether to allow the new users to access the service
immediately, or if they’re blocked. You should also set the location. After creating users in bulk, you can allow them to sign in immediately, or embargo the accounts until you're readyThe rest of the steps are the same as above. The system will
email you the users’ temporary passwords if you choose that option, and the
final screen will display all the user names and temporary passwords. The system will display the user names and temporary passwords of all the accounts you just createdClick Close. That
puts you back on the Users and Groups screen, which displays all the users. Users and Groups screen after adding users in bulk
When a New User Logs In
The passwords that Office 365 creates above are temporary,
and the system will require users to create new passwords when they log in for
the first time.
The users should go to the same portal as you did when
creating the accounts: https://portal.microsoftonline.com
They enter the temporary password, create a new one and
confirm it, then click Save. The first time a user logs in with a new account, the system will prompt for a new passwordThat will bring them to the Office 365 home screen. After creating a new password, the user will be taken to the main Office 365 screen
Conclusion
Office 365 is communication and collaboration software that’s
based in Microsoft’s cloud. The types of services it provides used to be for
enterprise-sized companies with IT departments, but now that it’s available as
a hosted service, anyone can use it, from individuals through large
organizations.
The key to all the services is email user accounts, and the
process of creating them is pretty straightforward.
أدهم أبهابي مدون محترف مهووس بالتطوير و تغيير ألوان قوالب بلوجر ، أحب ألعاب الفيديو و كرة القدم، ناجحٌ في دراستي إتكلم الفرنسية و الإنجليسية و مالك مدونة نجوم ويب.
محول الاكواد محول الأكواد اضافة الإبتسمات اضافة الإبتسمات تابع المدونة تابع المدونة